INDIAN WOMENS COMMUNITY UK
(IWCUK)
TERMS OF REFERENCE (TOR)
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Version |
Issued to |
Date |
Comments |
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1 |
IWCUK |
Oct 2020 |
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1. Constitution
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The IWCUK is a collaborative representative body
of various indian women
in Bradford (and the surrounding areas within West Yorkshire).
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Representation will only be for these women who
have agreed to be a member of the IWCUK,
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The IWCUK is a not-for-profit organisation,
operating on a common platform of understanding under no over-arching umbrella
organisation.
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The IWCUK will not be represented by individuals
not formally appointed by the IWCUK.
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The IWCUK may seek advice from individual(s) who
are not associated with it.
2. Membership
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The membership of the Group comprises of:
Only individual’s may be a member.
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The membership of the Group will be reviewed as
the need arises.
3. Structure and Voting System.
3.1 Board
Board members would be people who have
experience of being an office bearer in their organisation. The Board would be
where the Four / Six office bearers of the IWCUK would be involved in helping
to make the strategic decisions for the long-term future of the IWCUK.
3.3 Rules
for Voting
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Only members may vote in the board meeting
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Voting members will be kept on a register and
can be viewed by any member.
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Any new member wanting to join IWCUK will be
allocated one vote at the board only after they have been a member of the IWCUK
for a minimum of twelve months.
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Only voting members may be present for the
confidential matters of the IWCUK
4. Purpose, Aims and Objectives
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The purpose of the IWCUK is to have a common
platform to discuss issues affecting Indian women of Bradford.
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Our aims are to promote the values & ideals
of IWCUK and increase the profile amongst all the communities in the Bradford
area.
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The key objectives of the Group are to:
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Dismantle any barriers preventing communties from working together.
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Communicate through ONE Voice for issues
affecting the Indian Women, which may also impact on religion, customs &
traditions, and beliefs.
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Promote Indian culture, morals and beliefs
whilst respecting other religions and cultures from the wider communities of
Bradford,
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Feedback any issues raised by the board back to
the community organisations of Bradford.
5. Responsibilities and Behaviours
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Ensure that the key objectives are appropriately
defined and understood by all IWCUK members.
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Promote and develop a culture of understanding
and co-operation amongst all members of the IWCUK.
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Respect the views and opinions of every member
of the IWCUK.
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Refrain from political opinions, biases and
prejudices unless it is directly affecting the membership of the IWCUK.
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No member to assume outright leadership /
ownership of the IWCUK nor shall any member promote their own organisation
above the IWCUK.
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Ensure no-one acts in a manner which may be
derogatory towards any member,organisation,
community, religion, sex, sexual orientation, or race.
6. Agenda and Papers
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Standard
agenda items:
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Introductions and apologies
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Minutes of Previous Meeting
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Specific meeting agenda items – agreed in
advance of the meeting
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Items to escalate
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Any other business
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Time and date of next meeting
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The agenda and papers for meetings will be
distributed by the IWCUK secretary (electronically where possible) in advance
of the meeting.
7. Frequency of Meetings
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The IWCUK will meet Quarterly. Additional
meetings will be arranged as determined by the Group.
8. Accountability, Responsibility and Authority
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The IWCUK shall be accountable to each of the
members.
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Costs: Any costs incurred by the IWCUK during an
event shall be equally shared amongst the membership, where appropriate.
9. Review Date
9.1 These Terms of Reference shall be reviewed on
an annual basis by the IWCUK.